Human Resources Specialist
Location: Marysville, WA
Time:

Position Summary

Open until filled.  First review of applications 8/25/20.

This position performs complex administrative and technical work in a variety of human resources areas, which may include employment, benefits administration, labor relations and human resources data management functions. The work performed by this class involves exercising a considerable amount of independent judgment while simultaneously adhering to applicable contracts, policies and procedures. This position preserves confidential and sensitive material and information and deals with matters having an impact on the organization’s compliance with applicable federal, state, and local laws and regulations.

Examples of Job Duties

Other duties may be assigned as needed.

  1. Interprets and provides information to candidates, employees and departments regarding human resources policies and procedures, benefits, labor contracts, leave laws, and other federal, state and local laws pertaining to human resource management.
  2. Administers all city benefit programs; communicates information about the programs; and ensures compliance with federal, state and local laws governing benefits. Interprets benefit plan coverage and eligibility provisions; and acts as liaison with the city’s vendors.  Manages annual open enrollment activities; and researches and responds to employee inquiries related to benefit programs, such as medical, dental, and vision insurance, deferred compensation, retirement, flexible benefits and COBRA.
  3. Administers and maintains a complex human resource information system (HRIS) to provide for accurate and useful information for proper human resource management. This includes such tasks as using a specialized HRIS to record employee data to maintain accurate records for producing payroll, providing vital information about city staff and producing useful and required human resource reports. Serves as HR liaison to payroll/finance function.
  4. Conducts new employee orientation and processes new hire information for all regular and seasonal/temporary employees. Assists with recruitment efforts according to established guidelines, including answering applicants’ questions, conducting background checks, requesting driving abstracts, scheduling pre-employment physicals and preparing conditional/hire letters.
  5. Prepares and maintains a variety of records, files, and reports relative to human resource functions; establishes and maintains confidential employee records; creates and maintains project files; processes a variety of forms and reports. Purges and archives files and documents per RCW and WAC retention schedules.
  6. Maintains the city’s benefit website and intranet pages.
  7. Assists in the implementation of new human resource programs and services.
  8. Assists the department manager in preparing correspondence and reports addressing confidential and sensitive matters and gathering data for analyses and studies, including gathering information related to developing labor negotiation strategies.
  9. Provides guidance and technical assistance to other human resources staff as needed. Provides backup to other human resources staff as needed.

Qualifications

A combination of the experience, education, and training listed below which provides an equivalent background to perform the work of this position.

Experience: 

  • Two years of experience working in a human resource-related capacity.

Education and Training:

  • High school diploma or GED.
  • Associate’s degree in human resource management, business administration or a related field preferred.

Licenses or Certificates:

  • Professional in Human Resources (PHR) certification preferred.
  • Must possess, or have the ability to possess within one month of hire date, a Washington State Driver’s License.

Work Environment

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must frequently lift up to 10 pounds; and occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Duties are performed primarily in an office, and they also require traveling to the various city offices as well as out of town travel to conferences, seminars, etc.  The noise level in the work environment is usually low to moderate.

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required.  It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.

The City of Marysville is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard, to race, creed, color, sex, national origin, age, marital status, sexual orientation, or the presence of a non job-related medical condition or disability.